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Membership Member Application Info and Benefits Meeting Schedule Chapter By-Laws Chapter Officers Membership Directory Chapter Committees Meeting Highlihts

CHAPTER BY-LAWS

The Colorado Friesian Horse Club (CFHC) abides by all KFPS / FHANA Rules and Regulations.

CFHF By-Laws

December, 2008

 ARTICLE I:             Name

 The name of the Club shall be the Colorado Friesian Horse Club (CFHC).

  

ARTICLE II:            Goals of the CFHC.

 1. To promote the breeding of the purebred Friesian horse.

 2. To promote the use of purebred Friesian horses in sports and recreation.

 3. To further the activities, rules, regulations and statutes established by KFPS, The Koninklijke Vereniging “Het Friesch Paarden Stamboek” (Royal Society for the Friesian Horse Studbook), which is the Friesian horse authority in the Netherlands. 

 4. To participate as an active chapter of the Friesian Horse Association of North America (FHANA) which shall be our channel to the KFPS to provide members with facilities to register purebred horses and have them judged in accordance with KFPS standards.  The CFHC will abide by the rules and regulations set forth by the FHANA. 

 5. To establish and administer an annual KFPS Inspection (Keuring) in Colorado, including an IBOP Suitability Examination.

6. To provide social activities to unite the local Friesian horse owners and enthusiasts.

  

ARTICLE III:             Membership, Conditions of Entry and Termination.

Membership of the CFHC is open to anyone with an interest in the Friesian horse.

Membership application forms are available from the Chapter Contact. 

  1. There shall be four categories of members, namely:

a)      Associate Membership

b)      Individual Membership

c)      Family Membership

d)      Business Membership

a)  Associate Membership:  Any person who does not own a registered Friesian horse but loves the breed and wants to be involved in club activities, or a member of another FHANA Chapter who is interested in the activities of the CFHC.  An associate member is not entitled to vote in club proceedings and is not eligible for election as an officer, but can take advantage of discounts or offers made to CFHC members by businesses or Clubs. 

b)     Individual Membership:  Any owner of at least one registered Friesian horse and a member in good standing with FHANA.  An individual member is entitled to one vote in the club’s proceedings and is eligible for election as an officer. 

c)   Family Membership:  Two or more members of a family which has at least one registered Friesian horse, and are members in good-standing with FHANA.  A family is defined as a husband and/or a wife and all children under the age of 18.  A family is entitled to one vote in the club’s proceedings and one member of the group who is at least 18 years of age is eligible for election as an officer. 

d)  Business Membership: a legally recognized business entity which has at least one registered Friesian horse, and are members in good-standing with FHANA. A business member is entitled to one vote in the club’s proceedings and one member of the group who is at least 18 years of age is eligible for election as an officer.

  1. Any member wishing to resign from the CFHC shall give notice to that effect in writing to the Secretary.  The CFHC will accept the resignation upon receipt of any outstanding fees and assessments.

 

 ARTICLE IV:     The Officers, their powers, duties, and terms of office, nomination/election, retirement and removal.  

1. The CFHC shall be governed by Officers consisting of a Chapter Representative, Chapter Contact, Meeting Chair, Secretary and Treasurer.

2. The Officers are responsible for managing the business of the CFHC so as to achieve its goals by exercising all such powers of the CFHC as outlined by these By-laws and for the time being in force in approved Rules and Regulations.  Without limiting the generality of the foregoing, the Officers shall exercise the following powers: 

                  a)      To maintain the Rules and Regulations which govern the routine affairs of the CFHC.  Additions  or alteration will be proposed by the Officers in accordance with Article VII.2.

                  b)     To designate the bank of the CFHC and to determine from time to time who shall have signing authority for transactions involving the bank account or accounts of the CFHC.

                  c)      To institute, conduct, defend, compound or abandon any legal proceeding by or against the CFHC or the Officers or staff or otherwise concerning the affairs of the CFHC and also to compound and allow time for payment or settlement of any debts due and of any claims or demands by or against the CFHC.  

  1. The duties of the Officers shall also include:

            a)      The Meeting Chair shall preside at all meetings of the Club and of the Officers and shall, with the approval of the Officers, appoint all regular and special committee or event chairpersons. 

b)     The Secretary shall keep records of all meetings of the Club and the Officers and of all matters of which a record shall be ordered by the Club. At the annual meeting, the Secretary shall report to the membership a summary of all activities of the Chapter and its Officers during the previous year.  The Secretary will carry out such other duties as are prescribed in these by-laws. 

                  c)      The Treasurer shall collect and receive all monies due or belonging to the Club.  The Treasurer shall deposit the same in a bank designated by the Officers, in the name of the Club.  The Club’s books shall at all time be open to inspection by the Officers and the Treasurer shall report to them at every meeting the condition of the Club’s finances.  The Treasurer shall keep a record of all receivables and payables and shall make payments of funds as directed by the Officers.  The Treasurer shall maintain accurate records of all other transactions falling within their office, shall render a report at each regular meeting and a complete financial statement at the Annual Meeting each year.

 d)     The Chapter Contact will be the primary person for members or others to contact via email about CFHC business. The Chapter Contact shall keep a roll of all the members with their contact information.

 e)   The Chapter Representative will be the point of contact for all business
      and other communications between the CFHC and FHANA.

 f)  The Officers at large shall take a leadership role in maintaining the
      By-laws, the Rules and Regulations, the Regional boundaries and other
      duties as determined from time to time.

                   g)  The Officers may delegate any of the powers to committees consisting of
      members in good standing and eligible for election as Officers as they
      think fit. 

 4. The term of all Officers shall be two years. Retiring Officers are eligible for re-    election.

 5. The election of the Officers shall be conducted as follows:

                  a)      Not less than 45 days prior to the day fixed by the Officers for an Annual General Meeting, the CFHC shall mail or e-mail to each regular member a notice that the CFHC will receive nominations for the Officers, up to a date specified in such notice, but which will be no sooner than twenty days before the date set for the said General Meeting.

                  b)     Any two members may nominate any other member for election for a specific office by a letter in writing addressed to the Secretary, provided that the member so nominated has consented to such nomination upon such letter.

                  c)      All such nominations must be received by the Secretary on or before the date specified for the receiving of nominations and any nomination received after such date shall be invalid.

d)     After the date specified for receipt a ballot will be prepared containing names of those persons duly nominated. It will be sent to members in time for voting to take place prior to the Annual General Meeting.

                  e)      Members shall vote for the election of the Officers by completing the ballot and returning it to the Secretary by a given date. 

 f)       The Officers shall appoint two members who are not officers to act as scrutinizers.

 g)      The Secretary shall count all ballots duly received in the presence of the scrutinizers so appointed. The count can be prepared prior to the scheduled membership meeting.

                  h)      Should a tie vote occur, the Chapter Representative or Secretary shall have a casting vote to determine who shall be elected and will so certify.

 i)        The results of the election shall be announced at the Annual General Meeting.

   6.  Officers who fail to attend half of the consecutive meetings of the Officers without
 satisfactory excuse to the other Officers can be removed from office.  

  1. In the event that any Officer is unable to complete his/her term in office or is removed from office, the Officers may at their discretion appoint another member to temporarily fill the vacancy until an alternate is elected at the next General Meeting.

 

 ARTICLE V:  Accounts, Signing Authority, Safe Keeping. 

  1. The Officers shall cause true accounts to be kept of the sums of money received and expended by the CFHC and the matters in respect of which such receipts and expenditures take place.  The books shall be kept by the Treasurer and shall always be open to the inspection of the Officers. A summary will be presented at the Annual General Meeting.
  1. The financial year of the CFHC shall terminate on the 31st day of December in each year or on such other date as the Officers may from time to time determine by resolution.

  

ARTICLE VI:  Meetings 

  1. Meetings of the membership shall be held at least once in every calendar year at such time and place as the Officers may appoint.
  1. The business of the Annual General Meeting shall be to receive and consider all old and new business, to close out the old year and start the new, to elect Officers and announce the results of the election.

  

ARTICLE VII:  Amendments to the By-Laws and the Rules and Regulations. 

  1. Any member in good standing and entitled to vote who has a new article to propose or a suggestion to alter an existing article in these By-laws, must present it to the Officers and membership at the next annual general meeting.  After discussion, the exact wording of the amendment to the article will be adopted on a vote of seventy-five percent of those present.
  1. Any addition or alterations to the Rules and Regulations can be made by majority vote of the Officers.
     
  2. No alterations to by-laws, rules or regulations which are counter to FHANA laws, rules or regulations are permitted.

 

 

 

 

 

 

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07/30/2009

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